Things You Should Never Overlook When Booking a Venue Webanquets Venue Booking Checklist
Things You Should Never Overlook When Booking a Venue 🏛️💍 | Webanquets Venue Booking Checklist
Your wedding venue sets the entire tone of your big day — it's the stage for every smile, vow, dance, and photo. 📸💑 But in the excitement of booking, many couples overlook small details that can turn into big-day headaches.
Here’s a Webanquets-approved checklist of the most important things you should NEVER overlook when booking a venue. ✅📋
1️⃣ Venue Capacity & Guest Comfort 👥🪑
It may sound obvious, but overcrowding or under-filling a venue can kill the vibe.
✅ Must-Check:
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Ask for actual seated capacity
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Consider dance floor & stage space
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Ensure proper ventilation or air conditioning
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Account for elderly guests & kids 👵👶
💡 Webanquets Tip: Always visualize the space with the decor and seating setup in mind.
2️⃣ Parking & Accessibility 🚗♿
Don’t let guests struggle on your big day! Convenient parking and easy access are essential.
✅ Must-Check:
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Is there enough parking for all guests?
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Is valet service available?
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Is it wheelchair-friendly or senior-friendly?
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Are there signs and directions for the venue?
🅿️ Bonus: A dedicated parking manager can make a BIG difference!
3️⃣ In-House vs External Vendors 🍽️🎶
Some venues allow only in-house catering or decorators, while others are flexible.
✅ Must-Check:
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Are you allowed to bring your own vendors?
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Are there corkage or vendor access fees?
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Do in-house packages meet your taste & budget?
💡 Webanquets Insight: If you're opting for a themed or eco-friendly wedding, make sure your vendors are allowed to operate freely.
4️⃣ Backup Plan for Weather 🌧️🌞
Especially for outdoor weddings, weather can make or break your event.
✅ Must-Check:
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Does the venue offer indoor alternatives?
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Is there tenting or cover available?
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Are power backup and lighting ready for sudden storms?
☔ Plan for sunshine, but prepare for rain!
5️⃣ Power Supply & Generator Backup ⚡🔌
From the DJ console to the lighting, you need uninterrupted power for a flawless celebration.
✅ Must-Check:
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Is there a reliable generator backup?
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Can it handle your lighting, sound, AC, and kitchen load?
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Who operates it if there's a fault?
🎤 Don’t let a power cut silence your sangeet!
6️⃣ Washrooms & Hygiene 🚻🧼
This is often ignored until it's too late — but hygienic and sufficient restrooms are non-negotiable.
✅ Must-Check:
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Are restrooms clean, spacious & well-stocked?
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Are there separate facilities for male/female/staff?
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Is there regular cleaning staff during the event?
🧴 Sanitizer stations are a thoughtful touch post-COVID!
7️⃣ Timing Restrictions & Noise Policies ⏰🔇
Many venues have time limits or music curfews — make sure you're not surprised on the big day.
✅ Must-Check:
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Until what time is music allowed?
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Can you have post-wedding parties or night receptions?
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Any loud music restrictions in residential areas?
⛔ Know the rules before you start planning that midnight DJ bash.
🔍 Webanquets Expert Tip:
Before booking a venue, always:
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Visit the venue during actual wedding hours (evening/night)
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Talk to previous clients or read reviews
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Ask for a written contract with every detail included
👉 Book verified venues with clear terms only on Webanquets.in for peace of mind.
💡 Final Words: Don’t Just Fall for the Façade
A venue might look dreamy on Instagram — but make sure it checks all the right boxes in real life. Your wedding deserves a space that’s as functional as it is beautiful. 🌺✨
Still unsure where to begin?
📍 Address: 83 S P Mukherjee Road, 05th Floor, Devi Darshan Building, Kolkata - 700026
📞 Phone: +91-8777311135
📧 Email: sales@webanquets.in
🌐 Website: www.webanquets.in
💬 Chat with our Venue Experts at Webanquets — We’ll help you find the perfect place for your perfect day.
